Importing and exporting kit lists, future asset availability and default tax

Importing a kit list

Import a spreadsheet into your kit list Match the item name, part number or bulk barcode exactly and the items will be included from your inventory. If the item doesn’t have a barcode, part number or the name doesn’t match, it will be entered as a custom item. You can also include a row with no quantity to add an inline comment.

Exporting to Excel

Exporting your supplying list to Excel – from the supplying tab, you can click on the menu and then Export to Excel to have your list exported to a spreadsheet.

Default no tax

Setting up a client or supplier to default to no tax/vat – This can be done by going to the address book, then to the trading management tab and click on edit to set the “No Tax” option on income if you do not invoice this client with tax, and on expense if the supplier does not charge you tax.

Future asset availability

With this new feature, if the purchase date of an asset is in the future, the asset will not become available until this date.  

 

New Year, New Features!

Our first batch of new updates and features for this year!

We are thrilled to share some exciting news and updates regarding our latest software developments at HireHop! Our team has been hard at work to enhance your user experience and provide you with even more powerful tools to meet your needs.

  • The Item is a box – If the stock item was a box, you can tick it so you can choose the next action when you are checking in/out. There will be an option to choose if you want to “do nothing”, “always open box” or “always open box if empty” after scanning it.
  • Volumes – You can set the volume of the items in the Hire Stock Management from which you can see the total on the supplying tab and can also be shown on the documents.
  • Mandatory Scan – If checked, when checking this item out, you can only use asset barcodes. Only subrentals are excluded.

 

  • Adding Photos – You can add photos on the check in and out screens whether you are on a mobile device or a PC, meaning you can record the condition of an item while checking in or out.
  • Bulk Marking Items as lost – While checking in equipment, you can now bulk mark the items as lost.

Auto-Adding Packages and Cloning Jobs & Projects

HireHop’s Latest Features and Updates!

Cloning Jobs & Projects

When cloning a job or project, you now have additional options for what to include on the cloned job – notes, tasks, purchase orders, transport and even the reserved assets.

Just click on the menu button on the relevant job or project and find the clone option.

Auto-Adding Packages

In package management, packages can now be assigned to job types to be automatically included in the job’s supplying list when you save a new job linked to that job type.

Alternatively, you can set a default package to be added to all new jobs!

To begin, navigate Home – Management – Package Management and create or edit a package to see the job type option.

New Scanning App – Coming Soon!

We are very excited to let you know that we are close to completing work on a new scanning module, including an adaptive web app and many new features!

Look out for this and a lot more to come!!

Extra Addresses, Additional Dates & More!

HireHop’s Latest Features and Updates!

Extra Addresses

There are now two new address options on jobs – a Collection Address and a Use-at Address. These fields can be renamed from the Language Settings to use them in the way that you would like.

You can also add these fields onto any document. Click here to see the fields.

Extra Dates

With our new extra dates feature you can add as many additional dates to Jobs and Projects as you like!

In Company Settings you can set template dates, which can be linked to job types. If you do so, when you create a new job you will see the extra dates appear when you set the job type.

Alternatively, you can manually add extra dates on Jobs and Projects too, just look out for the extra dates option in the Job menu.

Recent Jobs/Projects

The new Recent Jobs and Recent Projects options will show you what you have most recently opened.

Access this from the menu button on the top right of any screen!

Updated Reports

All of the Reports in HireHop have now been updated to use a more powerful and faster grid, with even more filtering and analysis!

Payment Suspensions, Asset Income Analysis, No Shortfall on Items & More!

Take a look at HireHop’s newest Features and Updates!

Payment Suspensions

With the new payment suspension feature you can now suspend hires for a certain period of time such as public holidays or unexpected weather changes. This can be done for every item on a job, for selected items, and/or for types of items – hire, labour or custom. To do this, select your items from the Supplying list if you are suspending certain items, or just click on Menu-Payment Suspensions otherwise.

On the pop-up you will see settings for the type of item that you wish to suspend payments for, the dates and times this suspension will cover, and the chargeable days per week. E.g. if you only charge Monday to Friday, then you would have 5 chargeable days per week. You also have the ability to change the % discount that you are applying to the suspension, so if you are suspending the whole day you would leave it at 100%; however, if you wish to give a 50% reduction, you can change the % here.

Once saved, this suspension will be included on the next invoice that covers the suspension period. This will show as a new line with a negative value for the reduction in the hire rate. Alternatively, in Company Settings you can choose to Aggregate payment suspensions, meaning that the reduction is included in the line item price on the invoice.

Asset Income

 

In Hire Stock Management there is now a new “Asset Income” tab that will break down your utilisation of assets and tell you how much each asset made you in the time period set. In order to see this information, your assets must have a barcode and be checked out onto jobs to record specific asset usage.

You can set the date period to analyse this data and once set you can see optional columns for the number of days used and the % utilisation, as well as the income, costs, profit and the number of jobs the asset has been out on in that period.

No Shortfall

Now, on Hire and Labour items, you can tick the No Shortfall button to prevent the item from impacting Availability. The items won’t appear in red on the Supplying List, won’t calculate availability, and Labour items won’t appear on the Resource Planner either.

More new features

Faster Loading Home Screen.

New Nominal Purchase Report analysing your costs by Nominal Code, and more updated reports.

Proportioned week calculator on Purchase Order items.

Coming Soon…

Look out for these new features coming soon and much more:

Extra dates – You will soon be able to add as many extra dates to your jobs as you like, and tie these extra dates to particular job types too.

More addresses – Two more addresses on the job, which can be used for whatever you like, such as a collection address or address where the equipment will be used.



 

Maintenance Module, Mobile-friendly Pages and much more!

We have been working really hard over the last few months to develop lots of new and exciting features and functionality, which we’re excited to share with you.

Check out the latest updates below!

Maintenance Module

HireHop’s Maintenance module is a new mobile friendly screen that will allow the workshop to see all their active workshop jobs, damaged items, tests, services and tasks.

You can scan one or multiple barcodes or select assets from the list and record tests, services and maintenance orders or bulk update asset details, such as assigning them to new stock items or transferring them to another depot.

The Maintenance module is accessible from Management, or from the menu button on the top right of any screen.

 

Mobile Friendly Pages

Along with the Maintenance Module, the Address Book has been upgraded to fit perfectly on your smart phone, allowing you to manage your contacts on the go more efficiently.

Look out for more upgraded screens in the near future.

View Enquiries in Availability

Users can now choose to see Enquires on the Availability tab. Enable this from Your Settings.

Item Price Durations

In Hire Stock Management you can now set an individual price duration for each price group A, B and C. This means that Price A could be per day, Price B per week and Price C per month, if required.

Shortfall Permission

There’s now a new user permission that will only allow the user to put items on the supplying list that are in stock, meaning that the user cannot add shortfalls to the job. This can be set up from Settings-Users-Menu-User Permissions or User Role Permissions to create or edit a group.

Updated Reports

We have updated reports including “Hire Stock Valuation”, “Stock Utilisation” and “Stock Usage” reports and we are in the process of updating many more. 

New Nominal Income Report

This new report analyses income from invoices by nominal code. Access this report from Home-Reports-Nominal Income. You must have the correct permissions to view accounting reports.

Different Stripe account for each depot

If you use Stripe, you can now set up a different Stripe account for each depot from Company Settings.

 

Second level of Pre-Prep, Estimated Costs, Lock the Charge Period & much more!

We have been working really hard over the last few months to develop lots of new and exciting features and functionality, which we’re excited to share with you.

Check out the latest updates below!

Second Level of Pre-Prep

By popular request, we have added an additional level of pre-prep to save you even more time when you’re building a job! For example, you can now prep a box within a box.

In the example below a box – B123 – has been prepped within a flightcase with barcode F100. The new column on the far left hand side, highlighted, indicates whether the pre-prepped item is itself a pre-prep or not. In this example there is a box symbol in the column next to box B123, which indicates that box B123 itself has items also prepped within it.

As always, you can create pre-preps from the Home page and also create pre-preps when checking in jobs and from the global check in screen “Scan All In”.

Estimated Costs

You can now set an estimated cost for your hire, labour and custom items, which will show when you create purchase orders. HireHop also saves the most recent cost for items that were previously sub-hired, per supplier.

Estimated costs, as well as approved and unapproved costs from POs, now appear on the Profit and Margins screen available from the Job or Project menu.

 

Lock the Charge Period

There is now an extra button to lock the charge period when you create or edit jobs. Once it’s locked, you can change the job dates/times without affecting the charge period, therefore keeping the prices as they were.

Bulk Edit Jobs

In projects, from the menu, you can now edit job start/end dates, job statuses and the delivery address for multiple jobs at once!

Address Book

In the user permissions, you can now limit users to select contacts from the address book only when creating new jobs.

Customise

You can now set the ePOS, Warehouse Schedule and Route Planner as your home page tiles.

Hidden or Deleted

In Hire Stock Management, you now have the option to show items limited to other depots, as well as deleted items, from the + button on the top right of the screen.

New ways to add items to Supplying Lists, Google One Tap Sign-In and Much More!

Add Items to your Supplying Lists in New Ways

  • New from barcode – This option allows you to type or scan a barcode/asset number to add the item directly to the list whilst marking the asset as reserved, checked out or neither.
  • New from part number – Opens up a part number picker where you can enter the quantity, followed by the part number/SKU to quickly build a list of items to add to your job.

Rental company software

Google One Tap Sign-In

  • For an even faster way to Login you can now using Google One Tap Sign-In. If you are logged into your Google Account on your browser, look out for the option on the top right of the screen when you go to log in.

Drivers App

  • Now when a driver takes a signature or attaches photos to a waypoint it automatically marks the waypoint as completed.

New Columns Available

  • On the the Supplying List of a Job click on the Settings wheel on the top right to add/remove columns, including a new column option of “Flag”.
  • On Projects a new column for the “Depot” of the Job.
  • You can add/remove columns anywhere you see the Settings wheel.

Custom Fields

  • More custom field locations added including on Depots.
  • Manage your custom fields from Company Settings.

ePOS Updates

  • Scan an item directly onto the ePOS screen to check it out/on-hire the asset.
  • The Part Number picker is also now available on the ePOS Screen.

New “Proportioned Week” Price Duration

  • Items set to this duration will be billed a minimum of a week and the 1/7th of the rate for each subsequent day.
  • Set this up in Hire Stock Management.

Route Planner, integrated barcode scanner and more

Route PlannerHireHop now enables you to easily plan your deliveries, collections and other transport requirements with the new integrated route planner.  Add deliveries, collections or other transport requests in jobs, assign them to owned vehicles or rented ones within the route planner, plot routes, even supply the drivers with Google Maps sat nav links for their routes.

We have also added numerous other features like contact accounts payable and receivable emails, improved reports, more webhooks, integrated barcode scanner and loads more.


Route Planner

Add deliveries, collections or other transport requests in jobs, then in the route planner, assign them to your own vehicles or even temporary rented ones.  From within the route planner, HireHop can plot routes for the vehicles and even allow drivers to open the routes on Google Maps to use sat-nav.  You can see vehicle weights, assign drivers and assistants, visually see on a map routes and locations as well as print or email delivery and collection documents.

We have also added the auto-creation of deliveries, collections, etc.  In Labour management, you can set an item to automatically add a delivery, collection or other transport to a job, so when you add let’s say a delivery to the supplying list, it will automatically create a delivery for the route planner and mark the supplying list item as “no shortfall”, meaning it doesn’t need a purchase order to stop it going red.

Job & Project Margin & Profit

HireHop now lets you easily see the profit and margins on jobs and projects, with breakdowns, enabling you to quickly assess if a job is worthwhile undertaking or use it to help you increase profits.

Maximum Discount

On hire stock, sales stock and labour items you can now limit the percentage discount that a user is allowed to give.  You can also give some users permission to override these limits and to confirm the override after they receive a warning.

Purchase Order Price Calculator

To help you calculate sub rental prices in purchase orders, we have added a price calculator that helps calculate how much an item is depending on how long you are renting it for and what your supplier is charging per day or week, etc.

Integrated Barcode Scanner

On the check in and out screens, there is now a small camera button.  Clicking this opens a popup where you can set which camera on your phone, tablet or computer to use for scanning barcodes.  All you need to do is put the barcode within the square and once recognised, the barcode is scanned.  Basically, it turns your device into a barcode scanner.

New Asset Status Report

We have improved the asset status report to have more functionality as well as show and export custom fields.  You can also search and filter by custom fields in asset and hire stock management.

More Webhooks & Custom Fields

We have added more webhooks, including accounting webhooks.  This means that if we don’t directly support your accounting software, you can still automatically post invoices, etc. from HireHop to your accounting software using a connector like Zapier.

We have also added the ability to add custom fields in more places, like tasks, etc.

Other Updates

We have also upgraded our servers to give users more speed, not that it was needed, however every little bit we can do to make the user experience better is worth it, regardless of how minor it is.  There are also other minor features like improved data export and performance increases throughout the system and some very minor bug fixes.

Custom fields, Deposits and more

Custom fields

HireHop always had custom fields that were available for use by plugins, but now you can add your own custom fields without any programming knowledge.  We have also added deposit functionality so you can take holding deposits as well as other new features.


Custom Fields

Maybe you want to store extra information (custom fields) in a a job that is specific to your needs. You can now add custom fields easily to certain parts of the system, like jobs, assets, stock, etc.  As always, custom fields can be used in documents by just adding the “_” prefix.  So if you have created a custom field in a job called “probability”, in a job document it would be called “job:_probability”.

The fields are fitted within 12 sections per line, and you can set the width of your field from 1 to 12 sections. You can also add line breaks and new rows, etc.  There are different field types, from dates and times, money, memos, text, website addresses and even drop down lists, all of which are customisable with various options, including setting them to compulsory or not.

Deposits

You can now record deposits within jobs and projects, and then either refund them (or part of them) or assign them (or part of them) to one or many invoices.  When assigned as a payment to an invoice, this gets automatically sent to your accounting software if you have allowed this and set it up.

API Token

HireHop now makes it easier to integrate with the API by having a single token that can be used to save or get data.  Tokens can be generated for any user, however they will become invalid if the user logs in or changes their email or password. It is recommended to use a completely separate user that no person uses as the API user to prevent the token becoming invalid.

To generate a token, go to “Settings”, then the “Users” tab, select a user then click the “Menu” button and select “API token”.  A window will pop up where you can copy the token.

Remember that if the token is used in as a “GET”, it must first be encoded.

Set What Affects Virtual Item Availability

There is now an option on Virtual item autopulls that determines if a shortage of that item will effect the availability of that virtual item.  This is especially useful for things like IEC power cables that you don’t want a shortage of such a compulsory cheap item item effecting the availability of an item that rents out far more than the cable is to buy.

Warehouse Screen Shareable Link

Warehouse screen can create a link so it can be on show devices without having to login to HireHop.  This is especially useful if you want to have smart TVs around the warehouse showing what is going in and out that day, just like an airport arrivals and departures notice board.

Aggregated Invoice Line Items

Sometimes you might be supplying hundreds or thousands of items on a job, still need a breakdown in your invoice, but don’t want to produce an invoice with multiple pages.  Instead of adding custom line items in HireHop, you can also produce an invoice with line items grouped by the same VAT rate and nominal code.  When creating an invoice with “Add all owing items” selected, you can also select the “Aggregated” option.  This method will still enable you to produce reports based on when and how much an item was invoiced, as each aggregated item is recorded.  This feature is also available within batch invoicing.

There are also other minor performance increases throughout the system and some very minor bug fixes.